Of australasia merga annual Conference Submissions

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References to Conference Papers. The specifications for references to conference papers in the APA Manual (pp. 210-211) do not cover many of the conferences to which MERGA members frequently refer. The following instructions are designed to extend APA style to cover such conferences:

  • Where the proceedings are published under a specific title, use this title as the main identifier and add an indication that the item consists of conference proceedings. Where no specific title is given, use the title “Proceedings of …”. Capitalise only the first words of the titles and subtitles of conference proceedings, but capitalise all words in the names of organisations and of conferences. Notice that, whereas an “International Congress on Mathematical Education” is the name of a conference, an “annual conference [of an organisation]” is not.

  • Use abbreviations such as “16th” for “sixteenth” in the names of conferences.

  • Whenever the body that organises the conference also publishes the proceedings, abbreviate the name of the organising body in the publisher information.

  • Where the place of a conference is not otherwise identifiable, include this information in the conference title.

Refer to the reference list at the end of this document for examples of how to cite the following types of conference papers:

  • Papers in proceedings published under a specific title (Galbraith, Haines, & Pemberton, 1999)

  • Papers in proceedings published without specific title (Forgasz & Leder, 1998)

  • Papers in proceedings published electronically (Bishop, FitzSimons, & Seah, 1999)

  • Unpublished papers (Davey & Pegg, 1991; Outhred, Farrell, & Cotter, 1996)

  • Unpublished papers available from ERIC (Mitchelmore & White, 1995)

Formatting Specifications and Instructions

All abstracts are to be prepared using Microsoft Word in either Windows or Macintosh format. The following is written for Windows and may have to be adapted for Macintosh.

The following specifications are stated in terms of Word “styles”. Styles enable you to format text in one step without having to format font, paragraph, and so on separately. Styles to be used for formatting conference abstracts have a name that begins with CONF (and are shown in this document in bold type). It is not necessary for you to set up the CONF styles: They are attached to this document. In order to achieve uniformity of appearance, it is essential that authors use the attached CONF styles and no others.

Step 1: Writing the abstract

Word lengths for abstracts are (a) Short Communications: 80-100 words; and (b) Round Table Presentations: 200-250 words, (c) Posters: 100 words. The abstract may have several paragraphs, but no subheadings should be used. References should be listed as for Research Papers. Reference words are not counted in the word limit, but no abstract (with references) should exceed one page in length.

Step 2: Initial Editing

Open your file and carry out these initial editorial steps:

  • Delete any blank lines (e.g., before or after paragraphs or headings).

  • Delete any tabs (shown by an arrow when you display non-printing characters), except where used within table cells.

  • Delete any headers and footers (including page numbers).

  • Check that all inverted commas (single and double) are “smart” (as opposed to "straight"). If you have any straight inverted commas, first click on Autocorrect in the Tools menu and check Change 'Straight Quotes' to ‘Smart’ Quotes. Then click on Replace in the Edit menu, type ' (a single inverted comma) in Find What and Replace With, and click on Replace All. Then type " (a double inverted comma) in Find What and Replace With, and click Replace All again. All inverted commas should then be converted to smart ones.

  • If you have used bold or underlined characters for emphasis, or underlined book and journal titles in the reference list, change them to italics.

  • If you have typed two spaces between sentences, change this to one space. To ensure that you find all such occurrences, click on Replace in the Edit menu, type two spaces in Find What and one space in Replace With, and click on Replace All.

  • Incorporate any endnotes or footnotes into the abstract.

Step 3: Preparing to Format Your Abstract

Next, you need to copy your abstract into a file that has all the CONF styles available. To do this, proceed as follows:

  1. Make a copy of the file containing this document (SPEC.DOC), giving the copy some distinctive name. (Open this file and then use Save As in the File menu to save it under a different name. Or use your File Manager.)

  2. Open the new file and delete the entire text. (Click on Select All in the Edit menu, and then press Delete.)

  3. Open your abstract file and copy the entire text to the clipboard. (Click on Select All in the Edit menu, then click on Copy in the Edit menu.)

  4. Return to the new file and paste your abstract into it. (Click on Paste in the Edit menu.)

You now have a copy of your abstract file with the CONF styles available. This is the file that, after editing, you will submit to the conference editorial committee. Name your file with your surname and the initials of the type of presentation, e.g. Mouley_SC.doc, Mouley_RT.doc, or Mouley_P.doc

Step 4: Formatting your Manuscript

You are now ready to format each paragraph of your manuscript using the appropriate CONF style. The general procedure for applying a style is as follows:

  1. First select the text to be formatted. This should be a whole number of paragraphs. If you select more than one paragraph, the same style will be applied to all of them.

  2. Then click on the downward arrow next to the Style menu (usually to be found on the top left of the screen), and click on the required CONF style. The selected text will be automatically formatted.

Each item of your manuscript is to be formatted as described below. If you are in any doubt as to the interpretation of the instructions, examine the formatting of the corresponding paragraphs of this document.

Title. Apply CONFTitle to format the title of your abstract. If the title runs onto two lines, use a line break (SHIFT-ENTER) to even up the two lines or to make a more sensible break. Do not use a carriage return (ENTER) for this purpose.

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